A manager is visiting a construction site and needs to check a vehicle's location. A driver has an incident to record. A document needs to be linked to a vehicle before it gets lost among photographs and messages. These are examples of tasks that arise in the field, even when management is organised from the office.
A fleet management app becomes an operational requirement when waiting for computer access delays a decision or an important record. To assess whether that applies to your business, consider the processes that depend on information collected alongside your vehicles.
Checking your fleet on a smartphone is a convenience when it simply makes a task easier and that task can wait. It takes on an operational role when it enables work to continue at the moment information is needed.
For example, imagine a manager visiting several sites who needs to check a vehicle's location during a visit. If that information is only accessible at the office, they must ask someone else for help or postpone the decision. The value of mobile access lies in the connection between checking the information and taking the next action.
Quatenus provides GPS fleet management solutions for monitoring vehicles and organising operational information. Quatenus MyFleet is the mobile app that provides access to fleet information, including location, usage, mileage and journey history.
This access allows managers to check relevant information away from the office. Its usefulness depends on the decision they need to make: confirming a location, understanding a journey or reviewing previous activity.
Mobile fleet management also covers information entered in the field. MyFleet allows users to record incidents and accidents, including breakdowns and traffic-related disruptions. Photographs can be attached to incident records to complement the description.
The app also provides vehicle document scanning, with automatic document detection, cropping and image enhancement. Documents are linked to the corresponding vehicle. These capabilities help bring information into the management process beyond simply checking location.
Accident recording illustrates this connection. Information can be entered in MyFleet or the Quatenus platform and used on the platform to prepare an accident statement, save the PDF and print the document.
Mobile access supports recording; the platform supports subsequent handling of the information. The choice between app and computer should follow the task, without requiring all work to be carried out on a single device.
Before choosing a fleet management mobile app, identify:
Also confirm the features covered by your contracted solution, each user's access and connectivity requirements. Having an app does not, on its own, guarantee that every process is covered.
The criterion is practical: if operations depend on information that must be shared before returning to the office, mobile access deserves a place in the process. An app adds value when it allows people to check, record and follow up on work at the appropriate time.
Bring your fleet information to where decisions happen with Quatenus MyFleet.
Request a demonstration to see how the app fits your operations.
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It depends on operations. It is particularly relevant when managers need information away from the office or drivers need to record events and documents in the field.
GPS provides location information. An app may let users view that information and carry out other tasks, such as recording incidents or scanning documents, depending on the solution.
MyFleet provides fleet location, usage, mileage and journey history. Applicable features and access should be confirmed for each solution and user.
Yes. Quatenus MyFleet allows users to record incidents and accidents; photographs can be attached to incident records to complement the description.
The app and platform can support different stages of the same process. For example, an accident can be recorded in MyFleet and the information used on the Quatenus platform to prepare and print an accident statement.
